Tax calculated accurately
Gibraltar Government tax is calculated automatically, incorporating all tax tables and calculation methods since 2005. EasyPay is still the only payroll system in Gibraltar that automates accurately every official tax rule.
Why EasyPay
Gibraltar is unique. So is the software.
With 30 years of experience running and supporting payroll in Gibraltar, we have built a simple automated system with all the logic for tax, social insurance and other local legislation built in. No need for payroll officers to manually struggle with Gibraltar's quirks.
Bonuses, handled correctly
The only payroll system that accurately and automatically calculates the tax on bonuses according to Income Tax Office guidelines — and social insurance to the latest regulatory changes.
Updated as the law changes
Regular updates for local legislation, tax, social insurance and Government forms — all delivered automatically over the internet.
Built on SQL Server
Built on fast, robust and secure Microsoft SQL Server database technology. Designed to run across a network.
HR in the same place
Contracts, visas and work permits, leave, training, appraisals, documents and medical records — all attached to the employee, all integrated in one central system.
Local Support
Experienced local support who know and operate Gibraltar payrolls. Backed by the largest community of experienced payroll and HR professionals on the Rock.
Payroll
Payslips delivered in minutes, not afternoons.
EasyPay is streamlined to make each payslip quick and intuitive to produce. Set up a repeating deduction for healthcare or a staff loan and it will debit until the balance is paid. Handle casual, salaried and contract workers side by side.
- Pay monthly, weekly, fortnightly, four-weekly or annually
- Multiple payslip formats.
- Fully customisable list of pay elements for income or deductions
- Support for advance or deferred payments
- Ability to automatically import transactions. Save manual data entry work.
- Deliver encrypted payslips by email with a click.
Compliance
Every Government form & submission you will need!
EasyPay produces all the forms, submissions and letters required by the Gibraltar Income Tax Department, Employment Service, Statistics Office, Social Security and other Government departments. This includes the requirements for the Spanish Hacienda for cross-border staff.
- P7 and P7a
- P8 end of year submission file
- P10 benefits in kind
- P12 pensions
- Section 68
- Tax & SI remittances
- Hacienda submissions
- Terms Of Engagement & Variation Forms
- Termination Form
- Annual Employment Survey
Payroll
EasyPay Key Features
Payroll Essentials
All editions- Extremely easy to use
- Unlimited number of companies
- Pay monthly, weekly, fortnightly, four-weekly or annually
- Handles all types of worker: casual, salaried, contract and detached
- Automatic processing of Pension Schemes
- Fully customisable and flexible list of pay elements and transaction types for income or deductions
- Comprehensive set of reports and charts. Export to CSV, Excel & PDF.
- Keeps full payroll history online to reproduce payslips, reports or submissions for any previous period with just a click.
- Automatically handles recurring transactions — set up a repeating healthcare deduction or a staff loan repayment which debits until the balance is paid
- Produce bank payments file for leading Gibraltar & UK Banks
- Save time by importing transactions from a spreadsheet straight onto payslips
- Print payslips or distribute payslips automatically as encrypted PDFs.
- Multiple payslip formats: pre-printed stationery, blank paper, security payslips or encrypted email
- End of month and year end processes are fully reversible at any time. The peace of mind that you can go back and make changes to previous pay periods if you need to.
Professional & Enterprise
More power as you grow
The Professional and Enterprise editions add more time saving features for larger organisations...
Advanced payroll
Professional & Enterprise- Pay employees in multiple currencies
- Automatic support for split payments — cross-border workers can deposit part of their salary to a euro account and the remainder to sterling
- Post to leading accounting systems
- Automatically process Benefits In Kind expenses & P10
- Audit reports for due diligence — review the current payroll against the previous two to identify unusual transactions
- Integrated user manager with role-based security, ideal where payroll, HR and leave management sit with different people
Human resources
Professional & Enterprise- Comprehensive employee records — from key personal details to contract information, including visas, work permits, dual nationality and Spanish / UK tax requirements. A complete contract history is maintained
- Leave system with detailed records per employee, customisable leave schemes and an unlimited list of leave types
- Store time in lieu records
- Training records — courses undertaken by each employee, for periodic review
- Career records: appraisal meetings, promotions, bonuses and disciplinary notes
- Integrated document management, storing employee or company documents with compression and encryption in SQL, with different access levels
- Medical examination history, medical schemes and emergency contact information
- Checklist of documents on file per employee, with reporting on missing documentation for compliance
- Task management as a central place for your HR and payroll tasks.
- Time-saving features for payroll bureaus: Copy Company, annual inflation routine and employee transfer between companies
Enterprise only
Enterprise- Unlimited number of employee records
- Detailed audit logging and reporting
- Support for the full version of SQL Server, high availability options to protect mission-critical payroll operations — Always On, load balancing and clustering, AD Integrated Authentication
- Host on your own infrastructure locally or in the Cloud
- More backup and recovery options, such as the full database recovery model allowing restoration to a specific moment in time
- Support for external reporting tools such as Crystal Reports and Microsoft Power BI
- Option for custom payslips with your own branding
- Option for bespoke reports and software development
Demo Video
Here is a short video showing the process of running a simple payroll with EasyPay.
Interested in EasyPay?
For more information, or a free demonstration, contact us.